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Code of Conduct

Welcome, attendees!

In addition to the ASA, CSSA, and SSSA Statement of Ethics, those attending or hosting an event at a Society sponsored meeting voluntarily agree to abide by the meeting code of conduct.

Meeting Presenters

A person can be the presenting author of two contributed (volunteered) papers per Society. The person may be listed as a non-presenting author on additional papers. All authors connected to a presentation and/or abstract must agree on all information contained in the presentation. Final presentation format is determined by the community leader or division chair. Failure of an author to agree to the presentation format will lead to the presentation being withdrawn from the conference. Once the submission is accepted into the program, all abstract submitters must intend to register, attend, and present at the Annual Meeting. Repeated and consecutive last minute cancellations by presenters may result in future submissions being denied.

Publications Request

Authors are encouraged to publish their work presented in oral and poster sessions in Society publications (journals and books). Symposia organizers will be asked to coordinate publication of symposia presentations in Society publications. Ideally, this process should begin prior to the date of the symposium. Regardless of whether the symposium itself is published, authors of invited papers at any symposia are encouraged to publish their paper(s) in Society journals. All manuscripts will go through the normal peer review process.

Video/Photography

Members of the pre-registered media and ACSESS staff are allowed to photograph, and audio tape all sessions. ACSESS or contractors may videotape all sessions. All media must request prior approval for video with objectives, distribution, and audience for their video at least 10 business days before the meeting. Approval for videotaping is not guaranteed. ACSESS reserves the right to ask for and use raw footage. Otherwise there is to be no use of photography or personal recording devices in the session rooms.

Harassment and Safety

The Societies are committed to providing a safe and productive environment for everyone present at a meeting. ASA, CSSA, and SSSA prohibit intimidating, threatening, or harassing conduct during conferences. This policy applies to speakers, staff, volunteers, and attendees. Conference participants violating these rules may be asked to leave the conference, at the discretion of Society leadership. Harassment will not be tolerated in any form and includes the following:

  • Offensive comments related to ethnicity, religion, disability, age, economic status, physical appearance, gender, or sexual orientation.
  • Deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome attention.

Participants asked to stop any harassing behavior are expected to comply immediately. If you are being harassed, notice someone else being harassed, or have any other concerns, please contact ACSESS staff, who can work with appropriate Society leadership to resolve the situation. We value your attendance, and want to make your experience as productive and stimulating as possible.

We ask that you notify Ellen Bergfeld, CEO (608-345-5823) or other on-site ACSESS staff immediately of any grievances so they may be addressed on-site. Should you need to contact us in writing, please email Wes Meixelsperger, CFO and Meetings Director.

We look forward to all our guests enjoying the meeting.