Countdown to the Annual Meeting

 
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Hotels

ASA and CSSA have negotiated discounted hotel rates for you within walking distance of the Baltimore Convention Center.

In order for us to ‘earmark’ enough of these discounted rooms for our Annual Meeting attendees to reserve, we had to sign a contract guaranteeing that a certain amount of our attendees will stay in these rooms (called the “block”). Your choice of hotel affects the Societies’ ability to negotiate future contracts and discounts, as well as fulfillment of our contractual agreement with the hotels. Thus, we kindly ask that if you can, please choose to stay within the ASA and CSSA block.

All discounted hotel rooms are available on a first-come, first-served basis. The discounted rooms are available until they are gone or Oct. 10, 2018. Once the block is full or it's after October 10, the hotels may charge higher rates if they have any rooms available. Government rate rooms will be the first to go, so you must reserve early to secure the best location and pricing.  

  

Reserve Online now

 

Reserve by fax/email

(5) Hyatt Regency Baltimore Inner Harbor-Headquarter Hotel
      Single/Double $199

(4) Hilton Baltimore Downtown
      Single/Double $202

(3) Hampton Inn Baltimore-Downtown Convention Center
      Single/Double $165

(2) Days Inn Baltimore Inner Harbor Hotel
      Single/Double $169

(6) Renaissance Baltimore Harborplace Hotel
      Single/Double $178

(1) Baltimore Marriott Inner Harbor at Camden Yards
      Single/Double $188

(*)  = Baltimore Convention Center (in red on the map)

Housing Map

 

 

 

 

Reservations

Visit Baltimore is handling all hotel customer service, including hotel reservations. If you do not want to or can't use the link above to reserve your hotel room(s), please contact them at 800-282-6632 (or 410-837-4636 International), 8:30 am – 5:30 pm CT, Mon–Fri. They will not contact you; if someone reaches out to you they are not the authorized housing bureau and you should not provide them with any information.  

Deposit

All reservation requests must be accompanied by a credit card guarantee or check equaling the amount of one night’s room and tax for each room reserved. 

Acknowledgments

Visit Baltimore will send reservation acknowledgements within 72 hours. If you do not receive your acknowledgement in this time frame, contact Visit Baltimore. You will not receive confirmation from the hotel.

Cancellations & Changes

Cancellations received after Sept. 20, 2018, will be subject to a $40 cancellation fee. Cancellations within 72 hours of the arrival date will forfeit one night’s room plus tax charge.

The call center (800-282-6632 US Toll-free or 410-837-4636 International, 8:30 am – 5:30 pm CT, Mon–Fri) will handle all changes and cancellations, but for block changes or cancels, please email conventionhousing@baltimore.org.

Room Sharing

Send one housing form for each room, listing all persons staying in the room. Ages and names of children sharing a room with parents must be stated on the form. You must make your own arrangements for sharing a room.  Neither the Societies nor Visit Baltimore will assign roommates. 

Questions or Special Requests?

For questions or special requests, please contact Visit Baltimore at (800) 282-6632 or e-mail conventionhousing@baltimore.org. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.

 

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