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Information for Hotel Reservations

ASA, CSSA and SSSA have negotiated discounted hotel rates for attendees. You must make your hotel reservation through Orchid Event Solutions via the links below. Hotel reservations are taken on a first-come, first-served, space available basis. Submit your reservation as soon as possible for the best opportunity of receiving your hotel choice.   



Reserve Online now



Reserve by fax/email



(1) Sheraton Grand Phoenix
      Headquarter Hotel
  Single/Double $199

(2) Hyatt Regency Phoenix
      Single/Double $185

(3)Renaissance Phoenix Downtown
      Single/Double $189

(4) Westin Phoenix Downtown
      Single/Double $169

(5) Holiday Inn Express Phoenix Downtown
      Single/Double $149

Additional Hotel Information

Housing Map (Printable PDF) 

Hover over each hotel in the image below for more rates.
Housing Map

Sheraton Grand Phoenix- Headquarters Hotel Hyatt Regency Phoenix Marriott Renaissance Phoenix Westin Phoenix Downtown Holiday Inn & Express Hotel & Suites Phoenix Downtown


All reservations must be received by October 14, 2016, to guarantee availability and conference rates.  After this date, reservations will be made based on availability and hotels may charge higher rates. 


All reservation requests must be accompanied by a credit card guarantee or check equaling the amount of one night’s room and tax for each room reserved. 


Orchid Event Solutions will send reservation acknowledgements 72 hours of receipt. If you do not receive your acknowledgement in this time frame, contact Orchid Event Solutions. You will not receive a written confirmation from the hotel.

Cancellations & Changes

Cancellations received after September 22, 2016 will be subject to a $40 cancellation fee. Cancellations within 72 hours of the arrival date will forfeit one night’s room plus tax charge.

Through November 1, 2016, email requests for changes and cancellations to Orchid Event Solutions ( or fax to 801-355-0250. After November 1, 2016, contact hotels directly.

Room Sharing

Send one housing form for each room, listing all persons staying in the room. Ages and names of children sharing a room with parents must be stated on the form. You must make your own arrangements for sharing a room.  Neither the Societies nor Orchid Event Solutions will assign roommates. Requests for roommates may be posted on the Annual Meeting Phorum.  The Societies will not be held responsible for any issues that arise from roommate partnering originating from the use of the bulletin board or any other method.

Questions or Special Requests?

For questions or special requests, please contact Orchid Event Solutions at 877-505-0686 or e-mail Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.