2015 Tours and Workshops

 

Tour and workshop proposals are due Friday, February 27.

 

Submit a 2015 Tour Proposal

 

Submit a 2015 Workshop Proposal

 

Please contact Stacey Giesen with any questions.

 

Organizing a Tour  

It would be best for you to begin identifying and contacting the locations you’re interested in visiting for the tour earlier than later.  You will need to provide a detailed schedule of the tour that includes all stops (including street address), time that will be spent at each stop, whether there are any entrance or rental fees at each stop, the minimum and maximum number of people needed to run the tour, whether a meal, snacks and/or handouts will be provided, among other things. Once approved, headquarters office will take care of the logistics of renting the motor coaches, reviewing and signing contracts (if necessary), paying deposits and fees, ordering and paying for meals, printing and delivering handbooks, etc. 

The Tour proposal will require you to submit:

Detailed schedule        

  • Requested day and time of tour (start time and end time)
  • Name and address of each location visited on the tour
  • How long you’ll be spending at each location

Number of Participants

  • Maximum number of participants the tour can accommodate
  • Fewest number of participants required to run the tour

Meals (if provided)

  • The restaurant or catering company to provide the meal
  • The cost of the meal.
  • Be sure to include lunch location in the detailed schedule. 

Beverages/Snacks (if needed)

  • Items to be provided with anticipated costs.

Handouts (if provided)

  • Black & White vs. Color
  • Number of Pages
  • Type of binding

Headquarters office will print and deliver handouts if submitted by October 3rd.

Other Expenses

  • Entrance fees or rental fees at any of the locations
  • Equipment rental/ services for digging soil pits
  • Any other??

Promotional Information

  • Description of tour to be listed on website
  • Organizer name and contact information to be listed on website
  • Any other??

 

 

Organizing a Workshop

It would be best to begin contacting and confirming the workshop speaker(s) earlier than later.  You will need to provide detailed information regarding the workshop in the proposal. Below is a list of the information required when submitting a workshop proposal.

Schedule

  • Day/ date of workshop
  • Start time and end time
  • Breaks provided
  • List of speakers
    • Include name, institution, topic covered and length of presentation

Room Layout (theatre, classroom, rounds, etc.)

Participants

  • Maximum number of participants the workshop can accommodate
  • Fewest number of participants needed to run the workshop
  • Items participants required to bring
  • Pre-workshop preparation required

Meals/Breaks (if provided)

  • Items to be provided
  • Time of day to be provided

Handouts (if provided)

  • Black & White vs. Color
  • Number of Pages
  • Type of binding

Headquarters office will print and deliver handouts if submitted by October 3rd.

Audio Visual Needs

  • Projector, screen, computer, etc.
  • Internet
  • Flip charts, etc.

Speaker Expenses

  • Honorarium          
  • Travel expenses

Promotional Information

  • Description of workshop to be listed on website
  • Organizer name and contact information to be listed on website