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Conference Proposal Form

The American Society of Agronomy (ASA), Crop Science Society of America (CSSA), and Soil Science Society of America (SSSA) are interested in holding single-topic conferences that promote the Societies. These conferences are separate from the Annual Meeting and will be specific to ASA, CSSA, or SSSA. People are encouraged to submit conference proposals online. These proposals will be reviewed by the A733 ASA Conference Committee, C733 CSSA Conference Committee, or S733 SSSA Conference Committee. The committee will then make recommendations to their Board of Directors for their final approval.

Please check out the ASA, CSSA, SSSA calendar to make sure your dates are available.

Thank you for your proposal!!



1. Event Information--Logistics



Conference Society

ASA CSSA SSSA

Name of Conference

Purpose of Conference

Conference Sponsor

Conference Co-Sponsors

Estimated Attendance

Describe the intended audience

Where are they located?

When are they available?

What will attendees gain from this event?

Event Start Date

Event End Date

Are the above dates flexible?

Yes No

If yes, please list alternative dates here:

Option 1 - Event Start Date

Option 1 - Event End Date

 

Option 2 - Event Start Date

Option 2 - Event End Date


 

Cities to consider (list in order of preference):

1

2

3

4

Hotel Price Points (check all that you would use):

Government Rate
Under $125
$126-$175
$176-$225
Over $225

Type of Property Preferred (check all that you would use):

Downtown Hotel
Airport Hotel
Resort
Suburban Hotel
Gaming
Other

Would you be interested in a multiple-year proposal?

Yes No

If yes, please fill out this section:

Start Date
(YYYY-MM-DD)
End Date
(YYYY-MM-DD)
CityStateEstimated Attendance

Add More

Is this the first time this meeting will be held?

Yes No

If no, please fill out this section with the complete meeting history:

Start Date
(YYYY-MM-DD)
End Date
(YYYY-MM-DD)
CityStateName of
Facilities Used
Total AttendanceTotal Room
Nights Used
# of Rooms
on Peak

Add More



2. Attendee Profile



% international

% students

% drive in

% fly in

Are there any accessibility/dietary/special needs that are unique to your group?

Yes No

If yes, please explain:



3. Program Requirements



Please provide your program outline here:

# of Volunteer Presentations

# of Invited Presentations

# of Oral Presentations

# of Poster Presentations

Poster sizes:

4' x 4' poster displays
4' x 8' poster displays

Location of poster displays:

Exhibit Hall
Meeting Room
Other

Please describe your meeting space requirements here:

Date
(YYYY-MM-DD)
Start Time
(HH:MM)
End Time
(HH:MM)
Room Set
(Classroom, Theater,
Rounds, Conference)
Number of
Rooms Needed
Expected Attendance

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Will you offer tours of the local area?

Yes No

If yes, please describe:

Will you offer professional field tours?

Yes No

If yes, please describe:



4. Budget



What is the estimated budget for the conference?

Please provide your budget details here:

Budget breakdown (Total must equal 100%. For 0%, enter 0):

% registration fees

% grant (already awarded)

% grant (will apply for)

% sponsorships (already secured)

% sponsorships (hope to raise)

% other

'other' provided by:



5. Catering Requirements



Please describe your food and beverage events here:

Date
(YYYY-MM-DD)
Start Time
(HH:MM)
End Time
(HH:MM)
Type of Function
(Breakfast, Lunch, Dinner,
Break, Reception)
Expected Attendance

Add More



6. Exhibit Information



Are there exhibits at your event?

Yes No (skip to next section)

Please indicate the quantity for each type shown:

Tabletop display

8' x 10' booth

10' x 10

Other

'other' type:

Number of Exhibiting Companies expected:



7. Conference Proposal Submitted By:



First Name

Middle Initial

Last Name

Name of Employer

Line 1

Line 2

City

State/Prov.

Postal Code

Country

Phone

Email

Cell Phone