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Conference Proposal Form

The American Society of Agronomy (ASA), Crop Science Society of America (CSSA), and Soil Science Society of America (SSSA) are interested in holding single-topic conferences that promote the Societies. These conferences are separate from the Annual Meeting and will be specific to ASA, CSSA, or SSSA. People are encouraged to submit conference proposals online. These proposals will be reviewed by the A733 ASA Conference Committee, C733 CSSA Conference Committee, or S733 SSSA Conference Committee. The committee will then make recommendations to their Board of Directors for their final approval.

Please check out the ASA, CSSA, SSSA calendar to make sure your dates are available.

Thank you for your proposal!!

1. Event Information--Logistics

Conference Society


Name of Conference

Purpose of Conference

Conference Sponsor

Conference Co-Sponsors

Estimated Attendance

Describe the intended audience

Where are they located?

When are they available?

What will attendees gain from this event?

Event Start Date

Event End Date

Are the above dates flexible?

Yes No

If yes, please list alternative dates here:

Option 1 - Event Start Date

Option 1 - Event End Date


Option 2 - Event Start Date

Option 2 - Event End Date


Cities to consider (list in order of preference):





Hotel Price Points (check all that you would use):

Government Rate
Under $125
Over $225

Type of Property Preferred (check all that you would use):

Downtown Hotel
Airport Hotel
Suburban Hotel

Would you be interested in a multiple-year proposal?

Yes No

If yes, please fill out this section:

Start Date
End Date
CityStateEstimated Attendance

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Is this the first time this meeting will be held?

Yes No

If no, please fill out this section with the complete meeting history:

Start Date
End Date
CityStateName of
Facilities Used
Total AttendanceTotal Room
Nights Used
# of Rooms
on Peak

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2. Attendee Profile

% international

% students

% drive in

% fly in

Are there any accessibility/dietary/special needs that are unique to your group?

Yes No

If yes, please explain:

3. Program Requirements

Please provide your program outline here:

# of Volunteer Presentations

# of Invited Presentations

# of Oral Presentations

# of Poster Presentations

Poster sizes:

4' x 4' poster displays
4' x 8' poster displays

Location of poster displays:

Exhibit Hall
Meeting Room

Please describe your meeting space requirements here:

Start Time
End Time
Room Set
(Classroom, Theater,
Rounds, Conference)
Number of
Rooms Needed
Expected Attendance

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Will you offer tours of the local area?

Yes No

If yes, please describe:

Will you offer professional field tours?

Yes No

If yes, please describe:

4. Budget

What is the estimated budget for the conference?

Please provide your budget details here:

Budget breakdown (Total must equal 100%. For 0%, enter 0):

% registration fees

% grant (already awarded)

% grant (will apply for)

% sponsorships (already secured)

% sponsorships (hope to raise)

% other

'other' provided by:

5. Catering Requirements

Please describe your food and beverage events here:

Start Time
End Time
Type of Function
(Breakfast, Lunch, Dinner,
Break, Reception)
Expected Attendance

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6. Exhibit Information

Are there exhibits at your event?

Yes No (skip to next section)

Please indicate the quantity for each type shown:

Tabletop display

8' x 10' booth

10' x 10


'other' type:

Number of Exhibiting Companies expected:

7. Conference Proposal Submitted By:

First Name

Middle Initial

Last Name

Name of Employer

Line 1

Line 2



Postal Code




Cell Phone